Supplier Management System
Client Overview
Xperience Marketing represents food suppliers to major retailers including Costco, Sam’s Club, and Walmart. Each retailer requires unique documentation, terms, and communication processes, and Xperience Marketing was managing these details through a complex system of spreadsheets. The company needed a centralized system that could maintain consistency across supplier data and forms, streamline document generation, and support team collaboration.
Challenge
The new system had to integrate supplier management, document automation, and auditing into one cohesive platform. Each supplier’s data—such as terms, pricing, and product information—had to remain consistent across all documentation while still allowing for retailer-specific customization. In addition, the system needed to meet the team’s auditing requirements and simplify status tracking across multiple departments.
Solution
- Centralized supplier data to ensure consistency across all documents.
- Standardized buy documents that automatically populate key supplier information.
- A dynamic “Kirkland Signature” checkbox that updates document numbering and fields automatically.
- Real-time status tracking and detailed change logging for transparency.
- A secure, auditable system accessible to users at every level.
Results
A customized web-based management platform that unifies supplier information and automates key workflows. The new system ensures data consistency, simplifies collaboration, and enhances efficiency across departments—allowing Xperience Marketing to focus on growth and client relationships instead of administrative tasks.